Resolution Island, NWT

This particular report contained 72 pages – about half of which was detail pertaining to a 64^th Air Division (Defense) Inspection, the Inspection Team’s recommendations, and the 920^th AC&W Squadron’s response to the Team’s recommendations.

Quality of print varied and while the majority of the detail was legible, there were many pages where a "magnifying glass" had to be used to try and determine actual text and content.

Apologies for any areas where context leaves the reader wondering as to the meaning or intent of the written word. I did the best I could in trying to transcribe the detail from this report.

1 April 1956 – 30 June 1956

Prepared for the Historical Office
64^th Air Division (Defense)

Robert J Batty, S/Sgt., USAF, Historian
George D Oetting, 2^nd Lt., USAF, Historical Officer
George A Middleton, Major, USAF, Commander

The primary mission of the 920^th Aircraft Control and Warning Squadron is to provide surveillance of assigned area of responsibility.

The secondary mission of the 920^th Aircraft Control and Warning Squadron is to provide navigational assistance for friendly aircraft lost or in distress within the Squadron’s radar or communication coverage.

During the reporting period, 1 April 1956 through 30 June 1956, the Orderly Room Section was occupied with normal, routine activities. The personnel strength of this section was increased by two with the arrival of a Clerk (70250) and an Apprentice Personnel Specialist (73231). This influx of personnel brought the Orderly Room Section up to its authorized strength.

On an overall basis the Squadron lost 23 airmen and 2 officers due to their rotation to the Zone of Interior (ZI) upon the completion of their respective overseas tours. Replacements during this same period consisted of 33 airmen. Of the personnel gained, vacancies were filled in Communications, Radio Maintenance, Supply, Motor Pool, Dispensary, Adjutant’s Section, and Food Service. A squadron barber also arrived during the period.

A breakdown of the unit manning strength as of the last day of each month of the period is represented in the following table:

The following figures show officers and airmen present for duty as of the last day of each month of the period:

On an overall basis for the reporting period, the Squadron had an average strength of 6.6 for the officers and 105.0 for the airmen, making the total average strength for the squadron 112. The average strength of the Squadron as indicated by those present for duty during the period was 5.3 for the officers and 89.7 for the airmen, which on this basis makes the actual average strength of the Squadron 95.0.

Throughout the reporting period a small backlog of personnel awaiting transportation at Frobisher Air Base to Resolution Island prevailed. The backlog usually amounted to three or four personnel.

Transportation was hindered throughout the period. Excessive fog resulted in long periods of poor visibility in the vicinity of Resolution. In addition, high winds presented another detriment. These conditions served to reduce transportation to and from the island to an approximate average of six trips per month. The previously mentioned backlog of personnel at Frobisher was a direct result of these conditions. This also caused an irritating delay in the delivery of official and personal mail as well as a delay in meeting suspense dates and replies to correspondence from higher headquarters.

During the month of April, the Squadron was visited by Chaplain Hagood, the Protestant Chaplain from Frobisher Bay. The Chaplain conducted services and held conference periods for all personnel desiring to attend them.

The dentist from Frobisher, and his assistant, also visited Resolution during the period. Portable dental equipment was set up in the Dispensary and a dental survey of all personnel was accomplished. Those requiring attention were administered treatments as necessary, with a total of 116 persons receiving attention.

The arrival of a Food Service Supervisor greatly improved the quality of food served in the Dining Hall. However, the loss of two cooks, one by rotation and the other on normal leave, caused a shortage of qualified Food Service personnel.

The squadron theatre was inoperative for the majority of the month of April due to the lack of projection lamps for the new Bell and Howell projectors which were recently installed. The new projectors arrived at the site with one lamp each. Attempts to procure these lamps through normal supply channels have not produced any results as this particular lamp is evidently a scarce supply item. An attempt was made to procure these lamps through commercial outlets in the United States, utilizing "out-of-the-pocket" funds, but upon arrival, via para drop, the lamps were found to be of the wrong type. A second attempt was made and action was still in progress at the end of April.

One segment of the 64^th Air Division (Defense) Inspection Team, consisting of a Lt. Colonel, a Captain, a Master Sergeant, and a Technical Sergeant, arrived at the site on 24 April 1956. The Team was split into two segments due to curtailed transportation and bad weather. The second segment of the team had not arrived by the end of April.

The site Amateur Radio Station functioned smoothly throughout the month and numerous phone patches were completed for personnel. Schedules have been set up with various amateur operators in the States for this very purpose. This activity has proved to be a great asset to morale.

Immediately after the first of May, the second segment of the 64^th Air Division (Defense) Inspection Team arrived at the Site. This segment of the Team consisted of one Master Sergeant and one Technical Sergeant. This part of the Team conducted inspections of the Personnel Records and Supply functions.

During the month of May the Administrative Section was kept busy performing its normal administrative duties. The section was 50% manned during this phase of the reporting period. The Clerk (70250) rotated to the ZI and one apprentice Classification Specialist (73231) was discovered to be enroute to join the Squadron.

As an added entertainment function, Bingo was introduced to squadron activities in May. The games were held every Monday evening in the Dining Hall. Games are operated on a non-profit basis, and the entire income from each game is given away in the form of merchandise prizes. This function has gained in popularity as an entertainment outlet during the period and it is anticipated that it will continue to do so.

Normal activities were conducted by the Amateur Radio Station during the month with no major problems arising.

During the month of June the Administration Section gained two personnel; one Clerk (70250) and one Apprentice Classification Clerk (73231).

The Squadron Commander, Major George A Middleton, departed on TDY on 16 June 1956 to attend the Commander’s Conference at Harmon Air Force Base, Newfoundland. Captain Lloyd E Nordyke assumed command during the Commander’s absence.

Once again, in June, motion picture entertainment was curtailed; this time it was due to a lack of films. This situation was caused by poor weather conditions which prevented transportation of films to the site.

It was during the final month of the period (reporting) that all sections were bust compiling their replies to the recent 64^th AD (D) Inspection Report.

On 23 June 1956, modification was made on the Amateur Radio Station transmitter to include operation on the 15 meter amateur band. This modification increased the versatility of the station, thus providing better phone patch service to the ZI for all personnel.

As a result of a recent change in the designation of units within the Northeast Air Command (NEAC), the following designations came into use on all official outgoing correspondence from the 920^th AC&W Squadron:

The aforementioned changes in the site address were the result of NEAC General Order #14, dated 21 February 1956.

A subsequent change in the aforementioned address was publicized by this unit on 21 May 1956.

Effective 1 June 1956 the squadron APO was changed from 677 to APO 863 for all personal mail. It was during this reporting period, 1 April 1956 through 30 June 1956, that the Annual Inspection, Fiscal Year 1956, of the 920^th Aircraft Control and Warning Squadron, was conducted by representatives of Headquarters, 64^th Air Division (Defense), Pepperrell Air Force Base, during the period from 24 April to 1 May 1956. The inspection was conducted under the supervision of Lt. Colonel Richard H Cole, Inspector General, Headquarters, 64^th Air Division (Defense).

The 920^th AC&W Squadron under the command of Major George A Middleton, is assigned to the 64^th AD for normal command control and attached to the 6606^th Air Base Wing, Goose Air Base, for specific administrative and logistic support. Detachment 9, 6631^st Radio Relay Squadron (Pole Vault), consisting of 15 airmen is attached to this organization for administrative and logistic support.

The last inspection of this organization by 64^th AD was conducted during the period 22-25 March 1955.

Except for limited visits by postal clerks, Chaplains and recent visits by a veterinary inspector and a dentist, there have been inadequate staff visits by both 64^th AD and the 6606^th Air Base Wing (6606 ABW) to insure an intimate familiarity with existing practices and conditions and to provide assistance.

The organization and required capabilities of this unit were found to be generally outlined in pertinent Manning Documents. It was considered by the Inspection Team that inadequate guidance and direction have been provided by higher headquarters relative to mission and training directives; however these problem areas are recognized by Headquarters, 64^th AD and coordinated staff actions are in the process of being effected toward their resolution. Two broad areas of inadequacy of direction were noted.

The Commander, 6606^th ABW, was considered to have fulfilled adequately his responsibilities to this organization as prescribed by Northeast Air Command Regulation (NEACR 400-3). However there were some exceptions.

This organization presently demonstrates a generally satisfactory capability of effectively performing its directed missions. Four significant factors (limiting) did exist though.

In general there was evidenced a necessity for greater effort to be made to preserve continuity of operation and to preclude repetitive trial and error learning. It was considered that the preparation and use of supervisors checklists and responsibilities requiring supervision on a periodic basis (daily, weekly, monthly, etc.) would appreciably reduce oversight and neglect of significant functions, activities and facilities. Significant deficiencies depreciating unit effectiveness and efficiency in various unit functions and activities were noted.

Inquiry into the effectiveness and compliance and the degree of emphasis and effort placed upon pertinent Special Projects revealed several deficiencies.

There were several functions that, although no longer current Special Subjects, were of such significance and had received such emphasis within this command, that they warranted special consideration and evaluation.

During the Inspection personal conference periods were conducted on 25 and 26 April 1956 to provide all personnel with the opportunity to present complaints and/or requests for information. Two complaints were received from attached personnel and processed. No significant trends were reflected in processing these matters.

Personnel activities and functions generally reflected marginally satisfactory standards of efficiency and effectiveness. With the exception of minor deficiencies, the following functions were reviewed and were found satisfactory: Maintenance of Officers Records, preparation of Military Pay Orders (MPO’s), maintenance of Health Records, Library facilities, classification procedures, re-enlistment program, individual military training, and test control procedures. The basis of the overall evaluation consisted of consideration of the above in conjunction with marginally satisfactory preparation and maintenance of the Morning Report and associated documents, marginally satisfactory maintenance of Unit Personnel Records (AF Forms 4 and 7), unsatisfactory preparation of Personnel Action memorandums (PERAM’s), Marginally satisfactory utilization of personnel in conjunction with severe ineffectiveness and shortage of manning in critical function areas, minimal adequacy of Personal Services and theater facilities, lack of aggressive off-duty educational program and marginally satisfactory administration of the On-The-Job-Training (OJT) program. These conditions are attributed to ineffective supervision resulting from diversion of supervisory efforts to the performances of routine duties; unfamiliarity of supervisory personnel in certain specific instances, with prescribed duties incident to their responsibilities; and inadequate Support Base assistance in insuring prompt distribution of the required forms and charts.

Administrative activities and functions generally reflected marginally satisfactory standards of effectiveness and efficiency. With the exception of minor deficiencies the following functions were reviewed by the Inspection Team and found to be satisfactory: preparation and publication of Orders, maintenance of Reports Control System, Correspondence Control and Routing, Ground Safety Program, maintenance of the Bulletin Board, Organizational/Functional Charts, individual job descriptions, Unit Punishment Book, Unit Fund, Unit Mail Room, Infirmary, Sub-Branch Exchange, maintenance of adequate standards of cleanliness and orderliness of Airmen’s Bachelor Quarters (BQ’s) and administration of the Non-Commissioned Officer’s Open Mess. The basis of the overall evaluation consists of unsatisfactory maintenance of publications, unsatisfactory conduct of Forms Management Program, unsatisfactory conduct of Records Management program, unsatisfactory control and accountability of classified material, marginally satisfactory administration of the Food Service Program, unsatisfactory maintenance of the Duty Roster, unsatisfactory operation of the Barber Shop, and unsatisfactory maintenance of desired standards of orderliness and cleanliness of the Officer’s billets. The above conditions were attributed to shortages of manning, ineffective supervision, lack of familiarity of supervisory and operating personnel with prescribed procedures pertinent to their duties and responsibilities, lack of intimate familiarity of command and staff personnel at all levels of command with existing conditions and practices, the necessity of supervisory personnel diverting their efforts from supervisory responsibilities to the performance of routine duties as a result of ineffectiveness and shortage of manning with respect to the Food Services activities, and the inadequacy of procedures established to facilitate continuity of operation, clear delineation of responsibilities, and specific designation of procedures.

Operations activities and functions generally reflected satisfactory standards of effectiveness and efficiency and demonstrated an adequate capability in support of the unit’s primary mission. The function did not reflect, at the time of the Inspection, an adequate capability in effectively performing its secondary mission. With minor exceptions, functional Standard Operating Procedures (SOP’s) and operational records were satisfactorily maintained. Alert, telling and recording procedures were adequately performed. Locally produced calibration charts and Quality Control records were maintained. Personnel evidenced an adequate familiarity in the analysis of data obtained and in the use of these records. Surveillance personnel demonstrated proficiency in Recorder-Teller (R/T) procedures and familiarity with communications capabilities and the employment of this facility. The 15-J-1C (target simulator) was operational and adequately used as a training aid. There were, however, deficiencies noted by the Inspection Team.

Maintenance functions and activities reflected satisfactory standards of efficiency and effectiveness. With the exception of minor deficiencies, Radar Maintenance, Communications, Motor Pool, Diesel Power Plant, Heating Plant, Refrigeration and Air Conditioning systems, Roads and Grounds, AIO shop activities, building minor repair and maintenance, fire prevention plans and practices, Ric-Wil line operations and other miscellaneous activities reflected satisfactory operations, procedures, and practices. Significant deficiencies, found by the Inspection Team, consisted of lack of technical publications and parts catalogs, inadequate stock levels of spares available for some equipment, and limited logistic support and personal supervision by the support base. Generally, supervisory personnel were considered to have demonstrated an aggressive sense of responsibility and displayed considerable initiative and resourcefulness in the development of improved procedures, operations and practices. Other operating personnel evidenced satisfactory familiarity with prescribed procedures pertinent to their duties and responsibilities.

Supply activities and functions generally reflected marginally satisfactory standards of efficiency and effectiveness. With minor exceptions, the following functions were considered satisfactory: Maintenance of the Control Register, Suspense File, Permanent File (active) Service Stock Cards, turn in and/or disposition of property, and storage practices. In addition to the above, the Inspection Team’s overall evaluation considered the marginally satisfactory maintenance of publications, marginally satisfactory maintenance of Custody and Temporary Issue Receipts, marginally satisfactory maintenance of the Unit Authorization List (UAL), unsatisfactory maintenance of Property Record Cards, marginally satisfactory maintenance of individual clothing records, inadequate accountability of test equipment and hand tools, inadequate maintenance of status of priority requisitions, and inadequate Support Base supply actions evidenced by the magnitude of items coded "shipped" but not yet received. These deficiencies were attributed to ineffectiveness and shortage of manning, inadequate Support Base supply action, lack of familiarity of command and staff personnel with existing practice and conditions to insure prompt recognition of sub-standard conditions and a determination of necessary required action, ineffective supervision resulting from the division of supervisory efforts to the performance of routine duties, and the lack of SOP’s, guides or checklists to provide continuity of operation to insure clear delineation of responsibilities and designation of specific procedure.

At this point the Inspection Team made numerous recommendations.

In the Personnel Section the Inspection Team found that activities and functions generally reflected marginally satisfactory standards of effectiveness.

The only deficiency previously reported and not corrected at the time of the Inspection was that previously published orders had not been posted to indicate subsequent amendments.

Supervisory personnel with few exceptions were considered well qualified and familiar with their individual duties and responsibilities. Operating personnel were considered familiar with their duties and responsibilities commensurate with their skill level of AFSC.

Job descriptions had been prepared for all positions and were current. Functional Job Folders were on hand in the form of Squadron numbered SOP’s.

With the exception of a few minor deficiencies, the Officer’s Records and 201 files, preparation of MPO’s, Health Records, Library, C&E Training, Classification Procedures and Control of AFPRT material (Personnel Research Tests) were considered satisfactory.

Preparation of the Morning Report and associated documents were considered marginally satisfactory by the Inspectors. There was an adequate 31-day suspense date system to insure that items which were not available at the time of submission of a Morning Report Data Record (MRDR) will be submitted as they become available and data changes which have an effective date subsequent to the publication of the confirming orders are reported to date.

Maintenance of the Airmen’s Military Personnel Records, AF Form 7, and Personnel Records Folders, AF Form 4, was considered marginally satisfactory. All records have been converted to the new Airmen’s Personnel Records system.

A review of Officer’s personnel records revealed no general areas of deficiency. Maintenance of the records was considered satisfactory by the Inspection Team.

The preparation and maintenance of the Personnel Action memorandums files were considered satisfactory.

Administration of the unit finance activities was considered satisfactory by the Inspectors.

Utilization of personnel was found to be marginally satisfactory. This evaluation was based on the assumption that the Unit Manning Document (UMD) adequately reflected personnel requirements.

Maintenance of the Health Records portion of the Military Personnel Records Group was deemed satisfactory with a few minor exceptions.

The Squadron was manned 95% of UMD authorized strength; there was evident a serious ineffectiveness of manning supervisory and senior level personnel, with significant shortages in certain areas. The effectiveness of manning in supervisory (7) and senior (5) level airmen was 75% and 62% respectively. The following areas were considered, by the Inspectors, as critically short.

* This does not include any personnel assigned but carried TDY pending Effective Date of Change of Strength Accountability (EDCSA) or return to the ZI.

Personnel Services activities were considered minimally satisfactory due to the non-availability of any specific evidence of participation. However at the time of the Inspection strenuous efforts were being exerted to survey all personnel to determine which ones did not have High School diplomas with a view toward administration of General Educational Development (GED) tests, to establish records of those currently participating in United States Armed Forces Institute (USAFI) or Extension Course Institute (ECI) programs or other correspondence courses with emphasis on Operation Mid-Night Oil, and to encourage those not participating to take a more active interest.

The Re-enlistment Program was considered satisfactory. Incoming personnel records are screened and personnel who will be returned to the ZI for separation instead of a new assignment have a card prepared and maintained in a card file to insure that they receive the required re-enlistment interviews prior to their departure.

Library facilities, control and accountability of reading material, and supply of books are considered adequate.

Theater facilities are considered minimally adequate by the Inspection Team. Although adequate efforts have been expanded by the unit in providing theater facilities, neither the space for this purpose nor the equipment available lends itself to an attractive, comfortable theatre facility. Support by the Support Base Film Library had been adequate, limited only by available aircraft. The only significant problem area observed by the Inspection was the lack of projector bulbs. These bulbs had been on requisition for some time but none had been received and it was necessary to purchase them from commercial sources in the ZI in order to continue showing movies with any regularity.

The Individual Military Training Program was considered marginally satisfactory. The Inspectors based this evaluation on a satisfactory General Military Knowledge Program, satisfactory communications and electronic (C&E) training program, and unsatisfactory administration of the OJT Program.

Upon receipt of the 64^th Air Division (Defense) Inspection Report (Fiscal Year 1956) dated 14 May 1956, this organization immediately formulated a reply (dated 22 June 1956) to this report setting forth corrective action taken and/or anticipated in the case of each discrepancy noted in the aforementioned 64^th AD report. The reply, upon its completion, was forwarded to the Commander, 64^th Air Division, during this reporting period.

The following "corrective action" procedures, familiar in this case to the Personnel Section of this organization, have been summarized herein, with extracts from the Squadron’s reply to the 64^th AD Inspection Report used as reference, as will be done in similar instances involving other sections of this unit throughout the entirety of this Historical Report (April – June 1956).

In the reply to the 64^th AD Inspection Report the Personnel Section cited the following "Corrective Action" procedures as completed, in the process of being completed, or as completion anticipated:

PERAM’s and all other official material cannot be reproduced in "tumble fashion" by this squadron because inadequate support from Goose Air Base has resulted in no stencils being available for reproduction in the prescribed manner. At the present the only means of reproduction is by the use of a borrowed ditto machine which allows satisfactory reproduction only on one side of the paper. Upon receipt of a supply of stencils, proper procedures will be initiated. All PERAM’s are being published prior to being announced on the Morning Report (M/R). Duty assignments on MRDR’s are being left blank pending arrival of personnel and then indicated on PERAM before indication on the M/R. Current orders are being posted with amendments, and check lists will eliminate further discrepancies.

DD Forms 722 and 722-1 are now on requisition and medical files will be completed in accordance with AFM 35-12 upon receipt of the forms.

The recreation area condition continues to exist but it is hoped that more playing area will be made available through use of a construction camp mess hall after the property is turned over to the Air Force. All authorized hobby shop equipment has been requisitioned through supply channels and other non-UAL equipment has been purchased through a special Unit Fund grant. It is expected that most of these materials will arrive by water this summer.

An NCO Leadership Training Course is scheduled to begin in July with subsequent sessions at four month intervals to insure 100% participation of all NCO’s assigned to this Squadron. Base Defense Training and Arctic Survival Training records have been established for the unit. Individual records of training are being maintained on NEAC Form 50-10. The Arctic Survival Training Program is hampered by the absence of a qualified instructor. Intelligence Training Records have been established. The subjects outlined in 64^th Air Division (Defense) Regulation 200-1 are being presented to operational personnel during Operational Crew Training sessions and special monthly briefings. Weekly intelligence briefings on material of unclassified nature, but of interest and value to all unit personnel, are given during the General Military Training (GMT) Programs. The officers of the unit receive periodic briefings on current intelligence topics.

Administration activities and functions generally reflected marginally satisfactory standards of effectiveness and efficiency.

Maintenance of the file of administrative publications was considered by the members of the Inspection Team, as unsatisfactory.

Although a Forms Management Officer had been appointed for the unit and the required directives and publications pertinent to the proper administration of the forms programs were on hand, the Forms Management Program was considered unsatisfactory.

The Records Management Program for this unit was also considered unsatisfactory by the Inspection Team.

Administrative orders were being maintained and published in a satisfactory manner.

An adequate system for suspense and control of recurring reports had been established, however, local unit forms were being used in lieu of NEAC Form 116, "reports Control Card" and NEAC Form 117, "reports Control Suspense Slip".

Control and routing of correspondence was considered adequate by the Inspectors with realistic suspense dates being assigned, establishment of a system under the control of the Adjutant for the expeditious handling and coordination of electrical messages and other types of correspondence, and the thorough checking of outgoing correspondence for conciseness and format.

It was found that although the practices developed by the organization for the control and accountability of classified material are generally adequate, no written instructions have been issued directing specific procedures to be followed in accounting for controlling and safeguarding this type of material, and implementing actions observed were adequate.

The quality, quantity, and attractiveness of meals served, dining hall cleanliness and attractiveness of meals served, dining hall cleanliness and attractiveness and maintenance of high standards of sanitation by food service personnel were demonstrative of aggressive supervision as well as an intimate familiarity of supervisory and operating personnel with their duties and responsibilities. The Inspection Team found however that despite the noteworthy conditions, the administration of the food service activity was considered marginally satisfactory due to several significant deficiencies. The conditions depreciating the effectiveness of this function are attributed primarily to the lack of familiarity of prior supervisory personnel with prescribed procedures incident to their duties and responsibilities.

During the course of the inspection it was observed by the Inspectors that a shortage of qualified food service personnel existed. The following is a breakdown of authorized and assigned strength available at the time of the Inspection, to perform food service duties:

Administration of the Ground Safety Program for this unit was considered satisfactory. Minutes of the Ground Safety Council meetings are posted on the main bulletin board and these minutes include ground safety hazards encountered and corrective action taken to alleviate these conditions. Supervisory personnel aggressively support the program and this subject receives vigorous personal participation by the Unit Commander.

The maintenance of bulletin board facilities was found to be satisfactory. The bulletin board is centrally located and divided into sections for permanent, temporary, and immediate reading material. General appearance of the bulletin board was observed as neat and orderly with fire regulations and uniform policies prominently displayed.

Organizational and functional charts generally reflected satisfactory maintenance.

The maintenance of duty rosters for the unit was considered unsatisfactory.

The maintenance of the Unit Punishment Book was considered satisfactory with the exception of the use of Unit Form AF 10.46 to record non-judicial punishment not involving reduction in lieu of DD Form 789, "Unit Punishment Record". There existed no evidence of DD Form 789 having been requisitioned.

The maintenance of the Unit Fund receipts, Minutes of the Unit Fund Council, and inventories of existing property were considered satisfactory with the exception that a copy of the Minutes of the Quarterly Meeting of the Unit Fund Council was not placed on the unit bulletin board.

Satisfactory operation of the Unit Mail Room was noted by the Team with the operating personnel displaying adequate familiarization with directive pertinent to this function.

Upon their inspection of the Infirmary, the Inspectors found that as a result of a review of the security of drugs, narcotics registers, publications and cleanliness, this activity could be considered generally satisfactory with a few exceptions.

At the Sub-Branch Exchange, availability of health and welfare items, adequacy of display, housekeeping practices, and hours of operation of the exchange were considered generally satisfactory with few exceptions.

The Inspectors noted that the Officer’s Lounge provided a comfortable, attractively decorated adequate facility for the leisure activities of the assigned officers. Housekeeping practices were considered satisfactory. The organization of this activity under the prescribed directives was not considered practicable by this and other units in consideration of the few assigned officers as opposed to the complex accounting procedures required, stringent internal controls between operations and accounting functions imposed and the complex organization established by existing directives. The Team reported that it is considered necessary that higher headquarters provide direction which will permit the operation of such informal facilities without the necessity of conforming to the complex procedures established for the operation of non-appropriated funds. Despite the adequacy of services provided by this facility, the administration of the Officer’s Lounge was considered unsatisfactory.

The Inspection Team noted that the NCO Open Mess had been organized and established in accordance with NEACR 176-3, on 1 April 1956. This activity provides a comfortable, attractive facility for the leisure activities of its members. While the accounting facilities were found to be not as prescribed by Air Force Manual (AFM) 177-4, generally adequate accounting (interim) procedures have been implemented pending receipt of required publications. Housekeeping practices, security of merchandise, and command supervision was considered satisfactory. The limited period this activity has been organized did not justify the performance of an audit of this fund at the time of the Inspection. There were some deficiencies of the club secretary observed however.

The Inspectors noted that although the Airmen’s Lounge activity generally provided an adequate leisure time facilities and reflected satisfactory housekeeping practices, the administration of this activity was considered unsatisfactory due to several deficiencies.

The facilities and operation of the Unit Barber Shop were considered unsatisfactory due to various deficiencies.

Airmen and NCO Billets generally reflected satisfactory maintenance of adequate standards of cleanliness and orderliness. Maintenance of Officer’s Billets generally revealed the necessity of additional emphasis, effort, and supervision with respect to the maintenance of higher standards of orderliness and cleanliness. Civilian Billets generally revealed unsatisfactory maintenance of desired standards of cleanliness and orderliness and presented fire hazards consisting of unemptied ashtrays, cigarette butts in waste paper baskets with combustible trash, and evidence of smoking in bed.

In its reply to the 64^th AD Inspection Report the Administration Section cited the following "corrective action" procedures as completed, in the process of being completed or as completion anticipated.

With the recent arrival of a clerk, all deficiencies noted by the Inspectors are to be corrected by 1 July 1956, and future discrepancies will be eliminated by a publications checklist designed to periodically insure the usage of correct procedures in the filing of publications. A checklist has been established by the Adjutant to insure that a weekly inspection is being performed on publications and that the clerk is posting them according to prescribed directives. Publications Requirement Tables have been submitted to Goose Air Base in March and May which listed this squadrons requirements. A careful survey of all sections was conducted before the requirements were submitted in May, and a record copy is being maintained as a guide for future requisitions. Since inadequate supply support necessitates further follow-up action on most requisitions, a suspense system on 5 x 8 cards has been set up so that the necessary follow-up action will be taken at consecutive 30 day periods.

A file has been established for each local form and DD Forms 67 have been requisitioned. Since the file is a recent set-up, correspondence, drafts, etc., do not exist for current local forms, but proper back-up material will be required for future local forms. All the general procedures in a correct forms management program plus positive steps to eliminate discrepancies will be part of the Squadron Numbered Memorandum (SNM) 9-2, "Forms Management Program". A functional file has been set up utilizing the proper codes. SNM 9-1, has been recently revised, and is now a current index of local forms. Unit Forms AH 3.2-1, AH 3.53, and AH 8.21, have been given the proper dates, numbers, and supercision notices. Future reproduction of these forms will reflect the changes. Revised SNM 9-1 established correct control symbols. AH 3.21-2, "Reports Due Notice", AH 6.53, "Work Order Request", and AH 10-46, "Unit Punishment Record" forms have been discontinued. Recent institution of forms program and squadron directives will eliminate any possible future duplication. AF, NEAC, and 64^th AD (D) Regulations 9-2 on hand in Unit Supply, have been posted as of 19 June 1956 to indicate blank forms requirements for this unit. AF Form 84-B has been set up as of 25 June 1956 to keep an informal record of blank forms for this organization and to establish a stock level. A system was also established by 25 June 1956 to periodically screen forms on hand against the current or new index to determine the obsolete forms. Follow-up action was to have been taken by 25 June 1956 on forms requisitioned but not filled or acknowledged.

An Assistant Records Officer was appointed by 30 June 1956 as prescribed by NEAC SUP 1-1, AFR 181-1 and all future appointments will be an assistant rather than a Records Officer. Filing equipment and supplies were re-requisitioned on 20 June 1956, and future follow-up action will be continued until supplies have been received. Enough copies of the most current records control schedules will be made by 15 July 1956 so that each section will have file copies for their use and guidance. In the past, there seems to have been little action taken on the records management program in this squadron, so a whole new program will have to be instigated, including appropriate squadron SOP’s, check lists, and section directives. This program implementation should be completed by 30 July 1956. A subjective system could possibly be instituted in the section if there were experienced administrative personnel assigned to each section, however, such is not the case in this squadron, and it is felt that the current filing suffices in the operational sections. A complete file of all information received is set up subjectively in the Orderly Room for the ready reference of anyone. It is the opinion of the Custodian of Registered Documents that there is no need to set up the classified correspondence subjectively since most of the information received is in the form of recurring pamphlets, magazines, etc., and one can easily be filed in a local subjective system which has proven quite adequate. Setting up a system according to AFM 181-4 would involve a complete numbering of all classified correspondence, and it was felt that this would not increase the efficiency of the local program to ant appreciable extent. Correspondence received has always been seen and initiated by both the Commander and the Adjutant before the Adjutant marks the proper routing or filing for the material. Section heads will be instructed to follow the same procedures within all sections, and the Adjutant will check the section’s files periodically to insure proper procedures are followed in every part of the squadron.

To implement the program of handling and safeguarding classified material with written directives the following SNM’s were drafted with a completion date set for 30 July 1956:

Information cards have been affixed to safes and directions for this are already a part of SNM 205-2. Periodic checks by the Security Officer will maintain regulation requirements. DD Forms 98 are on requisition and will be accomplished on all necessary personnel when the forms are received. An inventory of all classified material was completed by 30 June 1956 and directives for future periodic inventories and transfer of accountability will be part of SNM 205-5. A written directive concerning cover sheets will be part of SNM 205-6. It was felt by this unit that the violations observed by the Inspection Team were isolated instances not indicative of a trend, since the proper procedures are being followed although not yet down in the form of a written directive. At present security indoctrination is being conducted by the individual section heads for incoming personnel on an informal basis without records being maintained. In the future the present practice will continue and in addition, periodic formal sessions will be held for all personnel at GMT Training by the Security Officer. One such session has already been conducted. A directive to this effect will be part of SNM 205-4. All copies of classified material originating from any section are now being sent to the custodian of classified material for entry in the central log, and then any desired file copies are sent back to the originating section. The directive for this central control is SNM 205-5. Central control and responsibility for emergency destruction and/or a actuation of classified material will be established in SNM 205-6, which will outline the duties of custodian and also the general requirements of each section. A new SOP 55-22, "Emergency Destruction of Operations Material" will eliminate the deficiencies for all sections without operations, and SOP 11-2 is being revised to improve the present inadequate procedures for material in the Adjutant’s safe. Both new directives are to be accomplished by 30 July 1956.

Due to the number of airmen on shift work on this unit, operation of the duty roster for appointing mess attendants is not considered practical. Under the present system each operating section is allocated a certain number of days each month to furnish attendants, with the number of days depending upon the number of airmen assigned. Using this method, the section NCOIC assigns the personnel in a fair manner and also keeps his section well manned 24 hours a day. Due to the transportation difficulties and a shortage of food handlers it has been impractical to send me to Goose Air Base for physical exams. However, with the arrival of authorized personnel, all food handlers will be dispatched to Goose Air Base for their required annual physical examinations. AF Forms 1251 are now being signed by the Food Services Officer. AF Forms 84-B are now in the process of being completed for all control subsistence supplies. Forms are to be completed by 15 July 1956. Storage diagrams have been made and were posted 15 June 1956. The garbage truck is empties twice a day and washed out after each trip. Food services equipment has been turned into supply and is awaiting disposition from Base Supply at Goose Air Base. All required pertinent publications and blank forms were ordered by 30 June 1956. Job descriptions will be transferred to NEAC Forms 143 upon receipt of the forms.

Duty rosters will be maintained by each section as of 1 July 1956, and through weekly inspections of the operating section by the Commander and Adjutant, the rosters will be checked to insure accountable distribution of details among all personnel. Old duty rosters have been disposed of, and directives which will set up section duty rosters as of 1 July 1956, will also include directions as to proper six month disposition of the rosters.

A record of consumption has been completed and will be used to determine stock levels and annual requirements. Publications and amendments will be screened and proper changes made. This process is to be completed by 15 July 1956. Daily Inspections by the Medical Technician and weekly checks by the Medical Administrative Officer as to the cleanliness of the dispensary will furnish the necessary supervisory impetus to insure that daily standards are being maintained.

Practically all of the purchases of stock for the NCO Open Mess are made through the Branch Exchange, and due to the isolated nature of this organization, the limited receipt of cash funds for cashing checks would hamper payments by check. An accurate receipt system has been maintained for all purchases.

The Mess Secretary worked as bartender only for a period of seven days because the vacancy could not be filled for that period. This explanation was given to the Inspection Team at the time of the Inspection. A voucher system is currently being initiated. AFM 177-4 was received on 28 May 1956, outlining the format for various reports and procedures. A separate account is being maintained for entertainment as of 1 June 1956. Daily inventories are being conducted on liquor. Employee wages in the amount currently paid do not require the deduction of withholding tax.

It is impractical to set up an Airman’s Lounge activity in accordance with NEACR 176-3 due to the size of this organization. A cash register is used and the tape from the register is turned in daily with a report showing opening inventory, closing inventory, and cash on hand. Cash on hand must balance with the difference in the opening and closing inventory. Funds are now being safeguarded by storage in the BX safe, located in the room next to the Airmen’s Lounge. Daily procedure is followed as indicated by operating personnel. A monthly report of the financial condition of the Lounge is forwarded to the Squadron Commander for approval. All use of food which required dishes being washed has been discontinued until plumbing materials can be obtained to install a running water sink in the Lounge. Lack of building materials and space elsewhere to set up a Barber Shop necessitates the present location. Since the only services performed at the Barber Shop is haircutting, it is felt that there is no great need for running water which would require an extensive plumbing operation. Additional equipment has been requisitioned and a sterilizer is awaiting shipment at Goose Air Base so it is felt that with the additional equipment, proper sanitary measures can be followed even without water. Rigorous daily inspections of the billeting areas by the First Sergeant, and weekly ones by the Commander have considerably improved conditions generally, and all personnel are now aware of the desired standards.

In general, normal activities were conducted during the period of April through June.

In April the Surveillance Section completed 86 simulated intercepts, directed 129 aircraft, and ran two ECM (Electronic Counter Measure) practice missions.

The 15-J-1C target simulator was operational throughout the entire month.

In Surveillance, personnel were operating on a three shift, seven day, work week. During April alone two 27370’s (Air Surveillance Supervisor) were lost from this section; one went on emergency leave and the other was lost through normal rotation to the ZI. One 27370 was gained along with eight 27330’s (AC&W Operator) that served as replacements for the large number of personnel lost during the preceding month of March.

Also in the month of April an ECM training mission was run against this station. Both Surveillance and Radar Maintenance were the recipients of valuable experience dealing with the recognition and utilization of anti-jamming procedures.

In May Surveillance completed 48 simulated intercepts and direct 81 aircraft.

The 15-J-1C was operational throughout this same month.

In Surveillance, personnel still remained on a three shift, seven day, work week through the month of May. It was anticipated, by the section, at this time that a four crew system would go into effect as of the first of June. Personnel lost by the section consisted of one 27370, due to normal rotation to the ZI. Five 27330’s were gained by this section during the same month.

Two officers were returned to Goose Air Base in the early part of the month for accomplishment of flying proficiency requirements. These officers were serving with this unit as part of a cross training program; both were assigned TDY from the 59^th Fighter Interceptor Squadron (59^th FIS) for a period of 90 days.

In June the Surveillance Section was responsible for 33 completed simulated intercepts, and the direction of 217 aircraft.

During this period the 15-J-1C was operational with the exception of eight hours of maintenance that was completed between the 26^th and the 29^th of June.

A four crew system went into effect in the early part of June. This consisted of a five day work week with a short break between shifts.

Personnel-wise, during the period, the section gained one 27370, and one officer of the 59^th FIS returned to Goose Air Base to continue with a 90 day TDY cross training program.

It was during this time that a modification to the security switch system, at the entrance to the Operations Section, was made. A new switch panel was installed and the wiring was modified to allow a larger selection of combinations.

During the reporting period the Inspection Team from 64^th AD visited the Operations Section. In general, the Team found the Operations activities and functions generally reflected the satisfactory standards of effectiveness and efficiency. It was considered, however, that there were existing factors that seriously limited the capability of the squadron in adequately performing its secondary mission. The significant limiting deficiencies were lack of current navigational air reference material and the negligible capability possessed by the squadron in implementing active and passive defense plans.

Also the Operations Officer was not in complete functional control of Radar Maintenance and Communications. However it was also noted that the chain of command was well defined with no confusing or contradictory orders or procedures in evidence within the sections.

The Team noted a previously reported deficiency in that an operational crew training program had not been established.

Functional SOP’s and plans were found to be generally adequate to insure clear delineation of responsibility, specific designation of procedures, and to provide continuity of operations. However there were some exceptions to this. It was found that the SOP on the description, capability, and limitations of equipment was not on hand, there was no internal communication net SOP, fire and evacuation plans for operations were not readily available, and there was no SOP for the emergency evacuation and/or destruction of classified material.

In response to the aforementioned discrepancies found by the Inspection Team the squadron took corrective action.

An Operations SOP, 55-16. Containing the description, capability, and limitations of the equipment utilized in the operations section was prepared for publication; the anticipated date of publication was 1 July 1956.

An internal communications net SOP 55-15, was completed and planned for July 1^st publication.

Fire and evacuation plans for the operations section were being revised and recut at the time of the Inspection. The revised fire and evacuation program have been made easily accessible to all personnel within the section.

Squadron SOP 55-56, Operations Emergency Evacuation Procedures, dated 30 October 1955, provides instructions for carrying out and orderly evacuation of material and personnel from the operations section under any type of emergency. A detailed SOP titles Emergency Destruction of Operations Classified Material, 55-20, has been completed; also for publication 1 July 1956.

In the course of their inspection the Team reviewed several functions and activities, and, with the exception of minor deficiencies found them to be quite satisfactory. Among those activities and functions found satisfactory were operational records, management of personnel and equipment resources within the operations section, recording and telling procedures and the disposition of records, the preparation and adherence to preventative maintenance schedules, weather reporting procedures, locally produced operational and calibration charts and status boards, and alert procedures.

The Team also found the maintenance of publications and the control and accountability of classified documents in the Controller Information File (CIF) to be satisfactory with few exceptions.

However, it was noted that the rules of the engagement examination for the Air Surveillance Officer (ASO) were not on file, there were no operational crew training records, some publications required in the CIF were not readily available, the CIF index was not complete, there were obsolete regulations on file, SOP’s were in the CIF that were not required by the 64^th AD (D) Manual (ADDM) 55-2, as required for immediate use by control personnel, and the lack of current Nav-Aid references material seriously limited the Unit’s capability to perform its secondary duties. (The lack of let-down plates for landing fields in this area, the lack of current maps, supplementary flight data, and local topographic features for this locality were considered the basis for this particular evaluation by the Team.

As a result the Squadron took immediate action.

The rules of engagement examination was retaken on 30 April 1956 by the ASO and is now on file as required. Operational crew training records have been established.

The CIF has been thoroughly reviewed by the NCOIC of Operations and all required publications are now present or on requisition. Periodic reviews of the CIF have been added to the supervisor’s checklist in order to prevent the recurrence of this type of discrepancy.

In conjunction with the aforementioned CIF review, the CIF index was re-accomplished and is now current and complete.

A screening of files and records was completed on 18 May 1956. All obsolete regulations, SNM’s and SOP’s were withdrawn from the files. A monthly inspection of the files to eliminate superceded material is now a key item on the supervisor’s checklist.

In a review of the CIF, all SOP’s not required by the 64^th ADDM 55-2 were withdrawn. Unit SOP’s that are considered to be of immediate value to controllers and operational personnel will be placed in the CIF at the discretion of the Air Surveillance Officer.

Procurement of current charts, maps, and additional navigational aid material is being attempted through normal supply and distribution channels. The geographical location of this unit causes an unavoidable delay in the arrival of such material. Within the past nine months, only two Radio Relay Charts have been received. As of 1 June 1956, a sufficient amount of Nav-Aid material has been obtained from assigned rated personnel to effect satisfactory accomplishment of the units secondary mission. A continued effort is being made to acquire current data from official sources.

In the course of their inspection the Team found minor discrepancies or deficiencies in Surveillance that were brought to the attention of operations personnel and were corrected during the Inspection or action was initiated for correction or compliance at a later date.

For example, the physical features of the operations room did not conform to the standard layouts but was so arranged as to provide adequate washing and storage space and to facilitate necessary coordination in surveillance procedures. The 15-J-1C equipment, as an integral part of the operations room, prompted effectiveness in training and training supervision. There were, however, some deficiencies that tended to reduce the effectiveness of the facility. For instance, lighting and readability of the plotting and status boards was considered by the Team to be unsatisfactory. This condition was based upon the difficulty experienced in reading the boards from all positions, due to inadequate lighting, the use of grease pencils for lettering and reference lines, and the lack of plexi-glass cleaner. Also, it was considered by the Inspectors, that insufficient guidance, information, and/or assistance has been provided the 920^th AC&W Squadron by 64^th AD relative to the rehabilitation and installation of florescent perimeter lights over the plotting and status boards.

Radio monitoring of specified frequencies was being accomplished with a generally low overall raise level in the operations room. Satisfactory housekeeping practices were observed by the Team and operations room security was considered adequate.

An unsatisfactory condition was reflected in that there was a lack of an operational crew training program and related records and program charts, the UPA-37 (simulated jamming) equipment was not installed, there was a lack of ECM missions against this station, and there was evidenced an unfamiliarity among personnel relative to the requirements necessary to effectively perform the secondary squadron mission. This was considered a limiting factor in the performance of the unit’s mission.

Marginally satisfactory familiarity was also evidenced among supervisory personnel as concerned with their duties and responsibilities. Other operational personnel observed by the Inspection Team evidenced marginally satisfactory knowledge of prescribed procedures pertinent to their duties.

It was found at the time of the Inspection Teams visit that 64^th AD had failed to provide the Squadron with all USAF interceptor aircraft performance data.

The TPS-502 equipment (height finder) was noted to be operational and effective up to the practical theoretical range of the equipment. Accurate height information has been limited to approximately 60% of the calculated theoretical range. The present criteria employed in evaluating the equipment in the V-4 (mission capability report) report consisted primarily of actual hours versus programmed hours. Based on the lack of definitions of height information requirements, the unreliability of line of sight methods employing the uncalibrated beam of the TPS-502 and the inherent unreliability of this height finding equipment, the Commanders estimate of capability for the equipment could not be realistically evaluated, the Team reported.

Quality Control procedures were conducted in accordance with pertinent directives and personnel evidenced satisfactory general knowledge of their duties and responsibilities pertinent to this program including maintenance of records, analysis of data and the employment of this data in conducting the necessary radar maintenance. The Team also found that the Quality Control data reflected a 98% average of the radar coverage indicator figures. At the time of the Inspection there was no evidence of recent evaluation by the 6630^th Radar Evaluation Flight.

The Inspectors also made note of the fact that the Operations Section was manned on a basis to provide continued operation with no significant manning problems indicated.

In its reply to the 64^th AD Inspection Report the squadron stated that steps had been taken to correct the aforementioned discrepancies.

Modification kits for the vertical plotting board to improve lighting had not been received prior to 14 May 1956. Requisitions were at the time one year old and follow-up action had been taken. Base Supply at Goose Air Base (AS 5505) indicated that receipt time of modification kits was unknown. The subject kits had been back ordered at MAMA (Middletown Air Material Area).

The squadron also stated in its report that the operational training program had been established. Also, commensurate with the facilities available, intensive training is being given to surveillance personnel on proper navigational assistance procedures. (This includes weather reporting and use of a recently constructed Nav-Aid map). Corrective action relative to the installation of the UPA-37 equipment will be initiated upon receipt of appropriate instructions of modification from 64^th AD. Also contemplated, with the coming summer months and better weather conditions, were more ECM aircraft available from the 6630^th ECM Flight at Goose Air Base.

It was felt by the unit that the overall low skill level of incoming operational personnel contributed to the marginally satisfactory condition found by the Inspection Team. It was also believed that through intense OJT and allied training, it would be possible to correct any deficiency in the operational effectiveness of the operations section. The lack of "7" level personnel in the 273 career field was deemed a major limiting factor in providing adequate training. The aforementioned condition has been brought to the attention of the 64^th Air Division and corrective action was expected in the near future.

A radar evaluation was conducted on 1 June 1955 by the 6630^th REV/ECM Flight and the unit now has it on file.

During the reporting period the primary search radar was operational with the exception of normal Periodic Maintenance (PM) schedules and very little red time (unscheduled maintenance). The backup search was utilized during this maintenance with practically normal operation resulting.

The surveillance section has received operational crew training each Monday through the period. The training has been conducted by the Operations Officer, the Operations NCOIC, and the Training NCOIC.

More standardized procedures have been the result of the intensified training in Quality Control during the latter part of this reporting period. This has also resulted in a decrease in compensational errors.

In June plans were formulated for the development of a new security door system which will have as one of its main features a deactivation component. This component will make it impossible for the security door system to be compromised.

The weather during the period was generally very poor, with a great deal of fog, resulting in poor visibility. The temperature ranged from plus two degrees to plus sixty degrees throughout this quarter.

In April the Communications Section noted that communications were maintained at a 100% level as a result of many off-duty hours spent by personnel on the installation and upkeep of antenna systems. It was during this same time that the frame room (switchboard) was given a general overhauling and painting. Also progress was being accomplished on the consolidation of the switchboard and teletype sections. This was to eliminate the necessity of utilizing two personnel on the graveyard shift. The transmitter site building was in the process of being repainted at this same time. Much inside wiring was being removed and reinstalled at this time in an effort to conform to good maintenance procedures.

During the month of May, consolidation of the switchboard and teletype sections was completed (14 May 1956). At this time it became possible to initiate a new work schedule, reducing the number of personnel necessary to operate the section from eight to five, thus releasing three personnel to return to work in their proper AFSC. While this action does not decrease the efficiency of the section, it was believed by the section that as soon as it reached its proper strength, in compliance with the UMD, a higher degree of efficiency will be obtained. In May the process of rewiring the Receiver Room was in progress. All keying and audio lines were being replaced and rewired into the main terminal block. All antenna lead-ins were rerouted and coaxial cable checked and repaired if necessary. One AT/197GR antenna was erected in order to provide more flexibility with the backup receivers. Two long-wire antennas were installed for the Ship-to-Shore High Frequency (HF) facility which is to be used upon the arrival of the shipping season.

On 21 June 1956, the last month of the reporting period, work was completed on the transfer of the Ultra High Frequency (UHF) primary transmitters from the transmitter site to the main site. Operation of this equipment was thereby greatly improved. Previously, with the transmitters located 75 feet below the main site, there existed a dead reception area to the southwest. This dead reception area was thus eliminated.

During the reporting period, April through June, the 64^th Air Division Inspectors also visited the Communications Section. The Team reported that supervisory personnel of this activity were adequately familiar with communications capabilities as it pertained to the units mission and their individual responsibilities. Operations personnel were properly indoctrinated in communications usage.

It was also found that the Pole Vault (Radio Relay Detachment) communications circuits adequately supported the technical and administrative requirements for this organization. Lack of net schedules, stringent limitations on usage, and lack of specific guidance from higher headquarters relative to the use of this equipment precluded a realistic evaluation of the effectiveness of this facility at the time of the Inspection.

During their inspection, the Inspectors noted that the Operations Officer was the only duly appointed custodian of the Emergency Air Staff Action (EASA) file and had an alternate appointed in accordance with current directives. It was noted that all personnel were generally familiar with their responsibilities pertinent to the implementation of EASA directives. Delegation of responsibility to the individual sections concerned had been made. However, necessary planning by sections precluded effective implementation of EASA directives immediately upon notification. It was recommended by the Inspectors that responsible staff sections review their directives and accomplish necessary plans for effective implementation.

In order to provide more detailed plans of action for effective implementation of EASA directives, the Operations Section reported that the various sections within the unit were in the process of reviewing the directives pertaining to their functions. The completion date for this project was set for 10 July 1956.

Finally, in the opinion of the Inspectors, the passive and active base defense plans were available but a sufficient number of deficiencies existed in the plans and the ability of personnel to successfully implement them to consider this phase of unit training unsatisfactory. This observation was based on several conditions that existed at the time of the inspection.

It was found that neither installations nor personnel had been designated categories I, II, or III. The Base Defense Plan (BDP) did not designate specialized teams nor contain a generalization of passive defense requirements. The civilian employees role in passive defense was found to cover only one squadron activity, AIO (Air Installations Office). The Command Post designations were too numerous to prove effective. There were no procedures for implementing the passive defense plan independently of complete base defense deployment. Annexes to the BDP were found to be inadequate in their ability to insure clear delineation of responsibility and specific designation of procedures. Priorities were not established for the evacuation of equipment and personnel in the BDP. There were no procedures for the sandbagging or revetting of critical facilities. Also, there was no indication of prescribed equipment other than small arms for designated category I, II, III personnel during execution of passive and active defense plans. Procedures for the demolition of certain critical facilities had not been established in significant detail to insure effective execution. Black-out procedures had not been established; gas masks had not been individually fitted nor procedures for their issuance established, and personnel assigned to specialized teams had not received supplementary or specialized training relative to their duties.

In their reply to the 64^th Air Division’s Inspection Report the 920^th AC&W Squadron presented a detailed summary of corrective actions taken concerning the aforementioned discrepancies.

Personnel were not individually identified as category I, II or III. Limited manning dictated that all assigned personnel have designated defense duties in support of the unit mission or passive and active defense. Each individual has been trained on alert card outlining his defense responsibilities and required action. Those individuals assigned unit mission duties are to be relieved for active defense at the discretion of the Commander. It was believed that identification of individuals by a category number would complicate the plan rather than clarify the required action for immediate and effective manning of defense positions. Installations were categorized according to defense priority.

Special teams are designated by name.

A generalization of passive defense requirements is contained in the Squadron’s new revised EDP 55-1. This includes a definition of the concept of passive defense and the prime responsibilities of team members and squadron personnel in general.

The prime defense roll of all assigned civilian personnel has been outlined in the basic BDP.

The only Command Post now designated is that for coordination and command purposes only.

Procedures for implementing a passive defense Alert independently of complete base defense deployment has been incorporated into the BDP.

The procedures and responsibilities of each task organization have also been incorporated and specific action to be taken for each facet of the defense organization has been noted.

Priority for evacuation of personnel and equipment have been established.

No provisions have been made for the sandbagging and revetting of critical facilities. Such action has been deemed by the squadron as beyond its scope and capabilities due to the fact that Resolution Island is largely solid rock. The very nature of the terrain is such that rugged craigs and ridges automatically provide the protection that must normally be artificially obtained through extensive sandbagging and revetting.

Equipment has been designated for each individual depending upon his assigned duties and has been noted on the individual alert card issued to all personnel. This includes winter survival clothing, weapons, personal field equipment, ABC (Atomic Bomb Control) supplies, medical kits etc.

Demolition procedures have been set up in detail in the Base Defense Plan. Specific action for demolition of radar, communications, and cryptographic facilities is covered in SNM 55-24 and SNM 55-55, and also in a confidential crypto destruction plan.

Black-out procedures have been established; gas masks have been individually fitted and issued in sealed containers, and base defense training and instructions have been given to all airmen during May and June. More intensive and specialized instruction has been scheduled on a bi-weekly basis throughout the next quarter’s training period.

During the reporting period (April – June 1956) the Radar Maintenance Section had a very active schedule in addition to normal, scheduled maintenance periods.

In the month of April a new anemometer heating unit was constructed and placed in operation. However, one lamp broke within two days. It was believed that the breakage was due to use of too heavy insulation between the base and the support can, creating high temperature stress between the exposed face of the lamp and the insulated bottom portion. Two lamps had broken in another unit prior to this accident. One lamp from a heating unit that had given trouble free service for over three months was removed when the wiring at the base of the lamp failed. Although the lamp was still serviceable the face was discolored and the outside surface cracked, indicating temperature stresses. An experimental unit with no insulation was in service for three weeks with no difficulties.

In Tower #1 a new impeller blade was installed in blower number two of the Sheldon pressurizing system. The replaced blade was out of balance causing moderate vibration and excessive heating of the motor bearings.

Training was conducted twice weekly for all radar maintenance personnel on the 15-J-1C and the Sheldon pressurizing system. Formal tests were administered at the end of April.

In May of the same period, red time was logged on the FPS-3 (Primary Radar Search Set) for the first time in over two months. The main difficulty was a sudden loss of lower beam video immediately following a Preventative Maintenance (PM) period. The trouble appeared to have been cumulative as the replacement of numerous parts and components were required to obtain a satisfactory Minimum Discernable Signal (MDS). The Transmit-Receive tube (TR), Anti-Transmit tube (ATR), and pre-TR tubes, crystal, stalo, and pre-amplifier were changed. As each item was changed the MDS increased from two to five decibels (dB’s). The reason for the sudden failure of such a large number of parts was not known. The MDS was normal at the beginning of the PM period.

Supply action on electronics parts was unsatisfactory. Numerous tubes were completely out of stock although requisitions for these tubes have been submitted regularly. The most critical items were 2C40, 7F8, 1N31C, 6AK5, 1B27, B125, and 2X2A’s. Direct coordination on supply action was initiated with the dispatch of an NCO to the Support Base (Goose Air Base) to assure procurement of critical items.

An initial supply of failure records cards (DD Form 787-1) was received on 26 April 1956. Effective 1 May cards were completed on all failures and copies forwarded to the support base in accordance with TO 00-35D-54.

Preventative Maintenance cards and schedules were prepared for all equipment as prescribed by 64^th AD to become effective 1 June. Prior to this date the PM system in effect for these equipments was as authorized in applicable TO’s.

The cathode resistors (R-48 and 49) in the output stage of both lower beam C-708 (Automatic Frequency Control) AFC units were burnt and changed in value. New resistors were installed and more stable AFC operation was experienced.

Two faulty relays (selsyn and IFF) in the SR-5013 (Signal Distribution Switchboard) were removed, repaired and replaced during PM periods. A series of jumper wires were used during repair operations to allow uninterrupted operation of the back-up radar.

Plan Position Indicator (PPI) scopes were modified for front panel control of the sweep range when in medium range position. This was accomplished by switching locations of the medium size and (DF) potentio-meters.

During June, the last month of the reporting period, red time was logged on the FPS-3C. The reason for this was failure of the T1802 (transformer) in the 5B-5013, the Main Standby Radar Switchbox. Upon checking for the cause of this a broken connection was found on the IP-1901 (socket) in the ID-5003 Indicator Operational Control shorting out. A T-1802 was replaced and the connection on the IP-1901 was repaired.

Shear pins on the FPS-502 Antenna Drive Motor broke. Upon inspection it was found that the drive motor was low on the front end. Additional shims were inserted and the motor was made level with the drive shaft.

Red time was logged on the TPS-502. The reason for this was the failure of brushes and the AC regulator on the 400 cycle Generator #18, and the R-2802 DC voltage adjustment on Generator #19 brushes. AC regulators and the R-2802 were replaced.

The Gossar oscilloscope was modified as per the Marconi Contractor monthly activities report. Another Gossar oscilloscope had been previously modified.

During this month of June the Maintenance Section was operating with a minimum number of personnel due to one airman going TDY to Goose Air Base for dental treatment and another airman rotating to the ZI.

While at this unit the 64^th Air Division (Defense) Inspection Team inspected all maintenance facilities and reported that Radar, Communications, Motor Pool, and AIO maintenance activities and functions generally reflected satisfactory effectiveness and efficiency.

There were some irregularities and/or deficiencies that had been previously reported but not corrected at the time of the inspection. Among these were the Technical Order (TO) indices out-dated and some items of Air Force property, spare components and test equipment, not tagged in accordance with AFM 67-1 in the Radar Maintenance and Motor Pool sections.

Supervisory personnel generally demonstrated an aggressive sense of responsibility and displayed considerable initiative and resourcefulness in the development of improved operations, practices, and procedures. The Team also found that other operating personnel evidences satisfactory familiarity with prescribed procedures pertinent to their duties and responsibilities.

At the time of the Inspection some squadron SOP’s were being revised but other functional SOP’s were considered inadequate to insure clear delineation of responsibilities, specific designation of procedures, and continuity of operation.

Monthly first aid instructions were being given to all Radar, Communications Maintenance, and Diesel Generating Plant personnel, and reflected satisfactory standards of training.

Housekeeping practices were found to generally reflect the maintenance of satisfactory standards of cleanliness and orderliness.

The Ground Safety Program in these sections evidenced satisfactory conditions and practices and the Fire Protection Equipment was also satisfactory with no fire hazards observed.

The Inspectors also found that a review of Unsatisfactory Reports (UR’s), required forms, and familiarity of responsible personnel with the purpose and procedures of the Product Improvement Program revealed generally satisfactory progress, emphasis, and effort by this unit in the implementation of the program.

In their reply to the 64^th AD Inspectors Report the squadron noted among other things that Technical Order Indices have been received and requirements submitted in May 1956 PRT, and that all items of Air Force property, spare components, and test equipment had been tagged as to the serviceable status.

In Radar Maintenance the Inspectors found that activities and functions generally reflected satisfactory standards of effectiveness and efficiency.

In-so-far as publications are concerned, as related to Radar Maintenance, it was observed by the team that the maintenance of technical publications was considered marginally satisfactory. It was noted that generally, amendments had been posted to the basic publications; non-current publications were removed from files; Publications Requirements Tables reflect the designation of required publications for automatic distribution; and required publications not on hand have been requisitioned. A Publications Familiarization Chart was properly maintained, containing publications pertinent to Radar Maintenance functions, listing assigned personnel, and reflecting satisfactory progress in required reading. Although publications on hand appeared generally adequate to meet technical requirements of this activity, the overall evaluation was based on several observations.

Technical Order Indices were not annotated in accordance with TO 00-5-1. There was no evidence of a responsible officer inspecting the TO files, and TO indices were not current and precluded any realistic evaluation of current technical publications required at the time of the Inspectors visit.

As far as the forms and records of this section were concerned, the maintenance of pertinent forms and records were considered, the maintenance of pertinent forms and records was considered also generally satisfactory. Radar Daily Logs were properly maintained; PM cards were posted to the PM Schedule Chart and the "Work to be Done" Log was being effectively utilized for programming future maintenance and repair; instructions and maintenance performed on the radomes and pressurization and wind indicating equipment were being entered on the maintenance logs as required. However, one deficiency was noted. Daily/Weekly Performance Checks and In-Service Observation Cards were not being utilized and readings were not entered in the daily log.

With regards to Preventative Maintenance the Team found that in a review of in-service observations, measurements, and adjustments to locate potential problems and to indicate necessary corrective action; in-service preventative maintenance using appropriate maintenance and inspection guides and schedules, and out-of-service preventative maintenance practices and procedures generally reflected satisfactory standards of effectiveness, efficiency, and economy of management of resources. Maintenance personnel were adequately familiar with normal and emergency operation of radome pressurization equipment; a comprehensive and complete SOP has been established with particular emphasis on emergency operation; and frequent inspections and maintenance are performed on radomes, pressurization, and wind indicator equipment. There were some discrepancies found however.

Although in-service observations, maintenance, and inspections were being effectively performed, they were not being conducted in accordance with the Daily/Weekly performance check and In-Service Observation Cards. Also, although spare components generally were properly stored and tent equipment was employed and stored in accordance with pertinent TO’s, some items of test equipment and spare components were not tagged as to reparable or serviceable condition in accordance with AFM 67-1. No radar personnel had been appointed as Section Inspector as prescribed by AFM 67-1. An auxiliary power source, independent of the primary generating equipment and distribution system, was not available for emergency operation of the Sheldon radome pressurization system.

In the unit’s reply to the Inspection report it was noted that several discrepancies had been incorporated as portions of the Radar Maintenance Officer’s Check List to be periodically reviewed so to avoid reoccurrence.

The TO indices are now current and maintained in accordance with TO 00-5-1. The technical publications file was inspected on 29 May 1956 by the Radar Maintenance Officer for completeness and proper maintenance. Action was taken where it was required. Current TO Indices for the Radar Maintenance Section were received on 10 June 1956 (TO 0-1-31, Ground Electronics Equipment, dated 16 April 1956, and TO 0-1-33, Test Equipment, dated 5 April 1956).

The unit also took action to assure that the Daily/Weekly performance checks and in-service observation cards are now being utilized and readings entered in the daily log.

Also all items of test equipment and spare components have been tagged in accordance with AFM 67-1.

Two Radar Maintenance Section Inspectors, one officer and one NCO, were appointed as of 1 May 1956.

Due to the number of diesel engines available, it was determined by the unit that emergency power was not required. Of the eleven diesels available only three are ever providing power to the tech buss at any one time. This provides an emergency power system in any amount of the available diesels may be switched to the tech buss at any time.

Upon their inspection of Communications Maintenance the Team found that the sections activities and functions generally reflected satisfactory standards of effectiveness and efficiency.

In connection with the sections publications, it was considered that the maintenance of TO files was unsatisfactory due to a few discrepancies.

A limited number of required TO’s were on hand. Other TO’s that were required but were not on hand were on requisition. An index governing required TO’s was not on hand and a Publications Familiarization Chart was not being maintained to insure familiarity of assigned personnel with pertinent publications.

On examination of other pertinent records of the Communications Maintenance Section, it was found that the section was maintaining locally revised forms and records in lieu of the forms required by TO 31-1-19. A locally compiled Master Maintenance Schedule was being used to perform preventative maintenance. The limited number of AF TO Form 43’s on hand were in use. Other forms and materials commonly with TO 31-1-10 were on requisition. The maintenance of other forms and records were considered satisfactory at the time of the Inspection.

Preventative maintenance was being performed in accordance with the locally compiled Master Maintenance Schedule and was being performed in a satisfactory manner.

The squadron also noted that an index governing required TO’s was obtained as of 10 June 1956, and that a Publications Familiarization Chart was posted in the office of the NCOIC of Communications Maintenance in March of 1956 to assure familiarity of assigned personnel with pertinent publications.

During the reporting period various difficulties were encountered in the Motor Pool and Roads and Grounds sections.

In the month of April normal activities existed in the Motor Pool Section. However, during the month of May the unit reported that with snow removal constituting one of the major tasks of the Motor Pool, the section was accomplishing this without authorized snow removal personnel. This job was accomplished by a 55151 (Construction Equipment Operator) with the assistance of a 53250 (Metal processing Specialist) to supervise and help perform the necessary functions of the section. In spite of a lack of personnel, normal activities continued.

The month of June brought an increase of drainage problems due to melting snow. Helicopter servicing problems diminished with the receding snow and motor pool personnel were assisted in this servicing by personnel from AIO and Supply Sections.

Generally during the reporting period, drainage problems were partially controlled through the efforts of one man (55151) who is responsible for the operations of the Motor Pool. These operations, due to the existing personnel shortage, meant that a Motorized Equipment Repairman (47130) interrupt training and duty to assume the duties of a Water Supply Purification Specialist and a Petroleum Supply Specialist. With the occurrence of power failures it has become necessary on occasions for this 47130 with the assistance of another 47130, in a similar situation, to donate many hours in addition to regular duty hours to restore the supply of oil and water to the required safe levels. Increasing demand on the limited personnel of the section and its equipment is approaching the point of severely hampering the efficiency and operation of the motor pool functions.

When the Inspection Team visited the site it observed that the motor pool functions and activities generally reflected satisfactory standards of operation and maintenance practices with the exception of unsatisfactory maintenance of technical publications.

The maintenance of technical publications files reflected unsatisfactory standards of effectiveness based upon several deficiencies found by the Inspectors.

An index governing required TO’s was not on hand. Only a limited number of required TO’s were on hand and those TO’s required but not on readily available were on requisition. Those TO’s available, Technical Bulletins, and Technical Manuals, were not renumbered with the latest TO number. In addition, a Publications Familiarization Chart was not being maintained to assure familiarity of assigned personnel with pertinent publications.

A review of Forms and records at the time, revealed satisfactory maintenance with the exception of five forms not on hand nor on requisition; these forms were AFTO Forms 4, 4A, 7, 7A, and 11.

It was also noted that there was no record of an annual hydro-static test having been accomplished on stationary air suppressors as required by TO 3441-1-171. The accomplishment of this test is beyond the capabilities of this squadron due to the fact that the necessary equipment to accomplish the test is not authorized for the unit.

A spot check by the Inspectors of seven of fourteen vehicles revealed no significant deficiencies in the operator’s maintenance practices. Two deficiencies were noted however.

Items of Air Force property and some spare parts were not tagged as to serviceable or repairable condition in accordance with AFM 67-1, and an inspector had not been designated to sign serviceable or repairable condition, also required by AFM 67-1.

Several authorized vehicles were either in VDP (Vehicles Deadlined for Parts) or storage status.

A jeep ( ¼ ton, 4x4) was VDP for connecting rods and bearings. Two Sno-Mobiles were pickled (weatherized for storage) and placed in outside storage as well as one Carryall. A tractor (crawler, Caterpillar, D-8) was VDP for master clutch assembly, fuel injector system, starter pinion group, and radiator tank assembly. This later vehicle was found to be excess to the units requirements and authorization has been obtained to canibalise it for parts.

An aggressive Operator’s Training Program is in effect emphasizing defensive driving habits, safety practices and vehicle operation. Licensing of operators is confined to the minimum required for unit function as a measure of added control and more intensive supervision.

The unit stated in its formal reply to the Inspectors report that am index governing required TO’s and TO’s on hand had been completed. Items have been renumbered in accordance with the latest information obtainable by this squadron. A Publications Familiarization Chart has been posted in the office of the Motor Pool NCOIC. This chart lists all publications, their number, and space for initialing by motor pool personnel showing their understanding of the listed publications. Also, AF TO Forms 4, 4A, 7, 7A, and 11 were placed on order on 15 June 1956. All required parts were placed on requisition and are to be installed upon receipt. In addition, an inspector has been designated to sign serviceable or repairable tags as required by AFM 67-1, and the designated inspector has completed the tagging of all items in compliance with this manual.

As to Roads and Grounds, proper maintenance could not be determined at the time of the Inspection due to the fact that everything was covered with snow. However the maintenance and repair of roads presented no anticipated problems.

Snow removal was found to be generally adequate for the Unit Area, from the Unit Area to the transmitters, landing strip, and water pump house. Roads leading to other areas, not necessary to be cleared, were closed by 15 to 20 foot snow drifts. Operation and maintenance of snow removal equipment was satisfactory. Snow removal procedures have proved adequate in the past experience of the unit. It was considered by the Team that complete comprehensive SOP’s relative to the operation of the Ric-Wil line (water supply) have been implemented.

Removal from that portion of the landing strip used by helicopters of snow was adequate as well as SOP’s on aircraft handling and refueling.

During the period April through June 1956 the Air Installations Section was occupied with a very full schedule.

In April work was being completed on the redecorating of the power plant office and the repainting of eleven diesel engines. This involved approximately three hundred man hours.

The Maintenance and Repair (M&R) section repaired many leaks throughout the site that resulted from occasional thaws. This work was anticipated due to past experience and was considerably reduced by the removal of snow and ice from the roofs of the buildings. This eliminated in part, any serious deteriorating of floor tile due to leaks. Six personnel from the section were rotated to the ZI during this month, two of which were civilian construction equipment operators.

During the month of May many extra-duty hours were spent by the electrician on the maintenance of Dining Hall equipment, exterior power lines, and squadron washers and dryers.

There were no power failures during this month.

A thorough check of some 250-odd convectors was impossible due to inclement weather. Receipt of a limited amount of supplies made it possible for the plumber to make some general repairs. A lack of strainers created a serious problem.

Three men were required to accomplish the task of pumping oil from the beach site tanks to the site tank during a twenty-four hour, six day operation which started on 22 May 1956. Efficient operation shortened the estimated time of completion by five days. This operation made ready the fuel tanks at the beach site to receive the shipment of fuel oil expected to arrive late in July.

During the month of June, the section successfully accomplished its mission in maintaining power supply throughout the site.

Severe winds, snow and ice storms have caused damage to insulation resulting in high voltage lines which later gave up to six "leaks and grounds" and eventually bring about power failure.

The lack of supplies, in many instances, has required some improvisation by the plumber. Sediment and corrosion were an ongoing lament that constituted additional maintenance problems.

The operation of the heating plant was efficiently handled in spite of a fifty percent reduction of personnel. Considerable maintenance was accomplished including the seating and cleaning of both boilers, cleaning of float regulator, removal, cleaning and reseating of existing valves, adjustment of air and oil flow, and other phases of boiler maintenance. A complete electrical circuit and panel check was accomplished.

General repair work throughout the site has been accomplished by the M&R section despite inclement weather. Storm windows were removed and replaced with screens.

During their visit to the Air Installations Section the Inspection Team observed that the maintenance and operations activities and functions generally reflected satisfactory standards of effectiveness and efficiency.

The Diesel Power Plant functions and activities were found to be adequate.

All publications were on hand but the maintenance of the publications file contained some deficiencies.

There were no indices governing current TO’s on hand, and TO’s had not renumbered to latest TO numbers; nor were TO’s filed in numerical order. A Publications Familiarization Reading Chart was not being maintained nor were TO’s initialed to indicate required reading by all personnel.

Forms and records were adequate.

Maintenance practices were found to be aggressive and effective. Considerable resourcefulness and initiative was displayed in the re-plugging of the complete cooling system to provide the capability of isolating individual units.

Three of eleven installed generating units were in operation.

Considerable difficulty was encountered by the unit in obtaining sufficient parts for necessary maintenance, and no stock level was on hand at the time of the inspection.

The operation and maintenance of the heating plant were satisfactory, as noted by the Inspection Team. Difficulty in obtaining spare parts was also noted; this was partially due to inadequate assistance and supply action by the Support Base at Goose Air Base.

Operation and maintenance of the Refrigeration Plant was found to be satisfactory.

AIP shops provided adequate space for proper working and storage space for electrical, carpenter, and plumbing shops, AIO Office, and necessary bench stocks. The shops themselves were also found to be satisfactory.

There was found to be a marked lack of TO’s and SOP’s essential to operations. Also there were required publications not on hand or on requisition.

Shop tools showed satisfactory safety prevention and maintenance in addition to safety precautions being carefully observed. Machinery and tools authorized but not on hand were placed on requisition. Shop areas were clean and well arranged. Good housekeeping was observed by the Inspectors in this instance.

The Team noted that the general appearance on the unit followed satisfactory performance of maintenance and minor repair.

Fire Prevention Measures and unit plans were found, at the time of the Inspection, to be generally adequate. Response of personnel at this time to a fire (false alarm arranged by the Inspection Team) indicated satisfactory unit capability in this matter. However there were some deficiencies noted.

Some exit doors were unidentified and exit lights burned out or not installed. Some personnel were found to have evacuated area without arctic gear. Open windows were not closed during the fire drill. A evaluation slip and check off sheet were not on hand for appliances in excess of 150 watts. Squadron memoranda failed to establish a requirement for windows to be secured and inadequate butt cans were available. Cigarette butts were found to have been emptied into waste paper baskets containing combustible trash and ashtrays containing cigarette butts were observed in dresser drawers. Inflammable fluid and combustible materials were found stored in immediate vicinity of a hot water heater in a store room adjacent to the officer’s latrine. A civilian assigned to the site since November 1955 evidenced little knowledge on fire prevention procedures. The inspectors deemed that the deficiencies observed were indicative of inadequate fire prevention inspections by responsible personnel.

The AIO Section, in response to the Inspection Teams report, revealed that many corrective measures were immediately initiated.

TO’s have been organized in accordance with the latest information available to the squadron.

TO’s have been filed as expected in conjunction with an index.

A Publications Familiarization Chart has been posted in the office of the Power Plant NCOIC. This chart lists the publications and their number, and a space is provided for initialing by power plant personnel showing their understanding of the listed publications.

This unit has contacted the Support Base, Marconi Depot and Corp. of Engineers in an attempt to obtain parts and manufacturers manuals for equipment. AIP reports that, as of the end of the reporting period, results have been negative.

It was also noted by the unit in its reply that all exit doors have been identified by the word "EXIT" stenciled on the door in four inch letters. Exit lights were inoperative at the time of the Inspection due to supply difficulties in obtaining bulbs. Bulbs have been on requisition since 20 January 1956.

Due to lack of storage space within most sections, personnel are not required to have their Arctic clothing with them while on duty. In case of an actual fire, the Communications Officer has the responsibility to remove all articles of Arctic clothing from the rooms if the evacuation of the building is necessary. A storage shack, located approximately one hundred yards from the exit to the motor pool is maintained with articles of Arctic clothing, medical and food supplies to be used in emergencies.

It is the responsibility of the head of the Fire Brigade to close all windows and fire doors in the vicinity of the fire. If it is deemed necessary to close all windows and doors throughout the site, teams under the direction of the Fire Marshal will provide direction accordingly.

It was also noted in the squadron’s reply to the Inspection Report that authorization cards have been completed for appliances in excess of 160 watts authorized by the Unit Fire Marshal. Check off on these items have been made and placed with each appliance requiring daily initialing by the Building Warden prior to closing time. Appliances located in the Lounge and latrines are initialed daily by the Charge of Quarters (CQ) after closing hours. Preventative maintenance cards on those items are maintained in the AIO shops and bi-monthly inspections are done to insure more operating precautions.

Additional butt cans have been installed in the BQ’s, corridors, latrines and all operating sections as required.

As a final item in its reply to the Inspection Report, AIO stated that on May 5, 1955, the Commander at a special meeting attended by all personnel of the site brought forth the deficiencies noted by the Inspection Team. The Commander and the Unit Fir Marshal conduct a rigid inspection on all quarters monthly. On 16 May 1956, a special class, which included all the Area Fire Marshals and Building Wardens, was conducted by the Unit Fire Marshal. Methods to insure an adequate fire prevention inspection program were presented. Fire Inspection topics are delivered at each GMT session and also at the Commander’s Call. Topics arising from the Inspection have been given special attention. Each individual upon his arrival at this site is required to become familiarized with Fire Prevention as controlled by the Unit Fire Marshal.

During the period 1 April through 30 June 1956 no operating activity problems can be attributed to the Supply Section.

In April, the Supply Section received two Supply men (AFSC 64131) and was notified that two other men were at Goose Air Base awaiting transportation to Resolution (one a 64131 and one a 64171). For the month of April and the two preceding months the section was operating with a skeleton crew consisting of two men (one 64173 and one 64010). The Supply Officer rotated to the ZI during this month and a new Supply Officer assumed the duty.

In May the supply section received five supply personnel (one 64173 and four 64131). A new NCOIC of the section replaced the NCOIC returning to the ZI. Careful screening was completed on the new Unit Allowance List (UAL) and is ready for forwarding to Materiel Office Goose Air Base. During the month of June the NCOIC monitoring radar maintenance parts in Tech Supply, was sent to Goose Air Base on TDY status to try and locate the bottleneck in the unit’s supplies that are being sent from AFP 5505 to this Squadron. He returned from Goose Air Base after doing an excellent job of locating and expediting the flow of supplies to this site.

During the reporting period field equipment was issued to all officers and airmen in compliance with the Squadron Air Defense Plan. Also there were eighteen helicopters that brought in mail and supplies from Frobisher Air Base, and one para-drop was made. Approximately 12,370 pounds of mail and supplies were brought in during the last three months.

Upon the completion of their tour of the Supply Section, the Inspectors of the 64^th AD Inspection Team reported that the procedural practices of operations of the sections activities and functions were generally satisfactory with like standards of effectiveness and efficiency. However, evaluation of the property accountability at this time was precluded due to the lack of inactive records.

It was found that there existed some irregularities and/or discrepancies previously reported and not corrected at the time of the Inspection. Activation orders were not on file, locally reproduced issue receipts were being used, and some property authorized on UAL was neither on hand nor requisition. Also, AF Forms 538-A were not on file for some airmen, a diagram of the storage building was not being maintained, nor was a familiarization chart, and neither was a supplemental sheet of inspections being maintained.

The inspectors observed that the NCOIC of Supply was adequately familiar with his duties and responsibilities and noted that he was doing an excellent job.

It was found that a review of the inactive files revealed that records prior to October 1954 had been destroyed without benefit of audit or certificate of clearance.

Custody and temporary issue receipts as well as the UAL was found to be satisfactory. Some discrepancies were noted however.

Maintenance and use of Property Record Cards was unsatisfactory.

Individual Clothing Records were marginally satisfactory at the time of the Inspection.

In general, supply records were not being disposed of in accordance with AFM 181-5, a supplemental sheet of inspections was not being maintained (nor was a Familiarization Card), and a jacket file had not been established and maintained.

A complete review of the back order suspense file revealed that a total of 572 line items of Supply had been coded shipped by the support base but had not been received at the squadron. (Many of these items were found to have been coded shipped as much as six months prior to the date of the inspection).

An example of this is an emergency requisition for belts (1-16-490) that was submitted by message on the 16^th of January 1956. As of the date of the inspection, no acknowledgment of receipt or action taken by the support base had been received. No follow up action had been taken by the organization. (It was recommended by the Team that a Status Board of priority requisitions be established and maintained in order to provide the Supply Section with a reminder of action to be taken on these requisitions).

The last two pages of this report were not readable – but it is safe to assume that the content contained additional detail on how the Supply section responded to the recommendations made by the Inspection Team.